Resource Library

Here you will find documents, templates and links to assist LCMS church workers, congregations and schools in management, policy setting and planning for New Starts...New Believers. If you have an additional resource to suggest, please let us know.
 
You will need Adobe Acrobat Reader to view some of these documents. Download free if needed.


NOTE: Word documents with fill-ins may be SAVED to computer, completed and then the resaved document sent as an e-mail attachment to the appropriate office.

Use quick-access links to sub-categories below for faster scrolling:










Calling/Hiring for Churches and Schools

Ordained Ministers

Call Process Manual (PDF) - Word document - Forms and guidelines for calling a pastor
 
Purchase of Pastoral Services (PDF) Updated March 22, 2013

Planning the Call Meeting - (PowerPoint Sample Template)
 
SET - Self-Evaluation forms for pastors (content is on a secure website; scroll down through list to select format needed)

Supply Pastor List - List of willing NID supply preachers
 
Taxes and Ministers (PDF) LCMS 2013
 
 
Vicar general information and agreement forms (content is on a secure website; scroll down through list to select format needed)

Commissioned Ministers

 
 
Steps for Calling a Commissioned Minister – (PDF) NID procedures 2004
 
Checklist for Initial Candidate Placement (PDF) Lutheran School Portal 2006
 
Reference Checks: Interview guidelines (PDF) NID; Questions for references (PDF) Lutheran School Portal 2006
 
 
Letter of Agreement for hiring non-rostered teacher (sample -  PDF   Word )
Employment Guidelines

See also Crisis Prevention and Management for information on criminal history and background checks

Employment Resource Manual - (PDF - Please allow a few minutes for this to open; it is 95 pages) LCMS 2012

Federal Labor Law - Required Posters

Job descriptions for church staff and volunteers LCMS website

Loans for Rostered Church Workers Lutheran Church Extension Fund website

Morals Policy - rostered and non-rostered school workers; sample from LCMS Word  PDF (This is adaptable for church employees)

Performance Appraisal Tool (PDF) NID 2009

Personnel Manual Word  PDF – sample template LCMS 2003

Purchase of part-time pastoral services (PDF) NID April 2014

Reduction in Force (PDF) LCMS Resource

Reference Checks: Interview guidelines (PDF) NID; Questions for references (PDF) Lutheran School Portal 2006

Salary Guideline (PDF) NID 2003; Grid Worksheet (Excel) NID 2009

Taxes and Ministers (PDF) LCMS 2013

Building and Facility Planning

Architectural Advisory Committee – Lutheran Church Extension Fund website; information on site and facility analysis, architectural handbook, etc.

Laborers For Christ – Lutheran Church Extension Fund website

Church Administration (District Business Office)

See also Calling/Hiring for Churches and Schools

See also Crisis Prevention and Management for information on the following:

Child abuse reporting
Child safety - church/school risk management
Criminal history and background checks
Critical incident planning and response 
Concordia Plan Services – website (formerly Worker Benefit Plans) 
Constitution and Bylaws - Guidelines from Synod
 
Electronic Giving – E-tithing and E-tuition payments through Joyful Response® from Lutheran Church Extension Fund
 
Financial Aid Form NID Church Work Students – deadlines June 30, December 31 (from Synod website)

Group Purchasing Agreement – website (formerly LCMS National Contract Program)
 
Investments for LCMS Organizations – a service of Lutheran Church Extension Fund

Loans for LCMS Organizations – a service of Lutheran Church Extension Fund

Mileage Rate updated January 1, 2014

Organizational Development: VisionPath, Pastor Coaching - Lutheran Church Extension Fund website

Public Relations  (Photo) Release - Sample
 
Remittance Voucher for NID LCMS congregations 2014 PDF

Social Media - Guidelines and Social and Digital Media Code of Conduct
 
Tax issues for churches/schools:
 
Property Tax Exemption Changes (NID legal update, 7/21/2008)
Treasurer's Manual for Congregations (LCMS website 2013 edition)

Unemployment Insurance Update (2010)

Crisis Prevention and Management

Active Shooter, How To Repond

Child abuse: Who Must Report? (PDF) Illinois mandatory reporting guidelines

Child safety: Child Risk Management for Church/School  PDF  Word document template 

Criminal background checks before calling/hiring:

Fingerprint-based Employee Background Checks – (PDF) mandated for ISBE recognized schools

Adam Walsh Act User Agreement - (PDF) State of Illinois

Protect My Ministry - (website) LCMS national contract provider offering reduced prices to LCMS member organizations; not sufficient for school employee background checks in Illinois

Criminal History Records Information Check - (PDF Spring 2012) Illinois State Board of Education Guidance Document

Critical incident planning and response

Critical Incident Planning Manual  PDF  Word document template 

Communicating in a Crisis  (PDF)  

Teacher's Quick Action Desk Resource PDF  Word document template (printable half-sheet booklet; updated 2012)

Emergency Operation Plan (Developing for Churches)

Emergency Operation Plan (Developing for Schools)

Pandemic or large-scale illness - preparing in advance 

Tornado Preparedness in Illinois (Illinois Emergency Management Agency information and video via Gallagher Bassett Risk Control Consulting; information on rethinking safety in large buildings)

District President's Office

See also calling/hiring for churches and schools

 Annual District Mission Report (PDF) Released May 2014

 Bylaws of the Northern Illinois District (PDF) Amended 2012

CoachAdvance Coaching Center - Joint Ohio and Northern Illinois District effort to assist church workers in their ministries

Contact Information Form for Church Workers in Northern Illinois District

Disciplines of a Healthy Pastor (PDF) from NID Parish Nurse Network 

LCMS Video 2012 - work at the national office: Witness, Mercy, Life Together 

Theses on Worship (LCMS Council of Presidents 2009) 

Grants for Church Ministry Initiatives

NID Endowment Fund and Application - deadline April 15 Word document  PDF document 

NID Urban Ministry Development Fund and Application – deadline April 15 - Word document  PDF document

Wheat Ridge Grants to Seed Congregational Ministries

LCMS Domestic Human Care Grants

LWML Mission Grants (District LWML awards are made every other year at delegate conventions)

New Starts...New Believers (Tools for Churches)

Development of an Intentional School Outreach Program - Word document templatePDF (NID) 

CoachAdvance Coaching Center - Joint Ohio and Northern Illinois District effort to assist church workers in their ministries

Lutheran Housing Support – helping congregations and other entities interested in revitalizing and renewing their communities (LCMS) 

Marketing to Your Community - resources from Lutheran Church Extension Fund

Millennial Impact Report 2012 (The) 

Mission Insite Demographic Service – knowing your mission field (a service through LCEF) Request access code from Sue Green 

One Lord, One Faith, One Baptism - Information on consultation team for NID LCMS congregations regarding reaching across racial and ethnic divides

Open Arms Institute – fostering and guiding Lutheran church planting and Gospel outreach with children's ministry 

The 72 – Partners on the Road – trained LCMS evangelism volunteers

Vision Planning – making the right decisions for ministry (a service through LCEF)

You Lost Me - Discussion Group Materials

School Administration (District Education Office)

See also Calling/Hiring for Churches and Schools

See also Crisis Prevention and Management  for information on the following:

Child abuse reporting
Child safety - church/school risk management
Criminal history and background checks
Critical incident planning and response 

AED (Automatic External Defibrillator) Administrative Procedure:

Plan for Responding - NID template

Sample Incident Report

Sample School/Staff Notification Letter

Anti-Bullying Policy - Sample Policy assembled by Zion Lutheran School, Marengo, Illinois

Directory of Lutheran Schools, 2013-2014 (As of 3-6-2014) PDF in Northern Illinois – preschool through high school (printable, letter size)

Financial Aid Form LCMS Church Work Students – deadlines June 30, December 31

Food Allergies - Sample Policy assembled for use by Zion Lutheran School, Marengo, Illinois

Governing Manual for Lutheran Schools – boards and administrators (LCMS) 

Grants for schools – Corporation List (NID 2009)

Tips for Proposal Writing

20+ Questions to Answer in Preparation for Writing a Proposal

CoachAdvance Coaching Center - Joint Ohio and Northern Illinois District effort to assist church workers in their ministries

Health issues for schools:

Dental Reporting:

School Dental Examinations Information Sheet

Proof of School Dental Examination Form (State of Illinois)

School Dental Examination Waiver Form (State of Illinois)

School Dental Data Entry Worksheet

Exam Requirements, Dental and Vision (As of July 2014)

Health Records – Q&A regarding school health records

Immunization Requirements for Illinois Schools K-12 (March 2012)

Steps to Development of a Wellness Policy (NID 2006)

Wellness Policy Template Word documentPDF  (NID 2006)

LEIF (Lutheran Educator's Information Form on Lutheran School Portal) – login required; request access 

Letter of Agreement for hiring non-rostered teacher (sample) Word doc, PDF

Lutheran School Reality and Sustainability Video and Powerpoint

Marketing Your School - resources from Lutheran Church Extension Fund 

Mentor/Teacher Handbook - NID New Teacher Induction Program

Morals Policy - rostered and non-rostered school workers; sample from LCMS Word Doc, PDF 

National Lutheran School Accreditation (NLSA) - Area Coordinator Keith Wilharm

Outreach: Development of an Intentional School Outreach Program – template (NID) 

Planning Checklist for School Administrators – checklist/timeline Word  PDF

Tax issues for churches/schools:

Sales Tax on School Fundraisers (NID)

Property Tax Exemption Changes (NID legal update, 7/21/2008)

Taxes and Ministers - ordained and commissioned (LCMS 2011 Edition - PDF) 

Unemployment Insurance Update (2010)

Websites for school administrators:

CLEF (Chicagoland Lutheran Educational Foundation - Good News Fund)

Concordia Plan Services (formerly Worker Benefit Plans)

Group Purchasing Agreement (formerly LCMS National Contract Program)

Illinois Advocates of Educational Choice (IAEC)

ICNS (Illinois Coalition of Non-Public Schools)

ISBE (Illinois State Board of Education) - Nonpublic School Recognition (check your status)

LCMS School Ministry website

LEA (Lutheran Education Association)

LSEM (Lutheran Special Education Ministries)

Lutheran School Portal – login required; request access

MTM Project (Ministry Technology Mentor)

NLSA (National Lutheran School Accreditation)

Walcamp Outdoor Education

Stewardship Tools and Resources

A Lifetime Plan for Giving - service of LCMS Foundation

Biblical Stewardship Principles - LCMS adopted in convention 1998

Consecrated Stewards - service of Lutheran Church Extension Fund 

Faith Aflame - website for LCMS stewardship resource (updated 2012)

Journey of Discovery - Bible study program from Lutheran Church Extension Fund

Young Investors Club - new ways to teach children about stewardship from Lutheran Church Extension Fund

Together with All Creatures: Caring for God's Living Earth - stewardship of the environment (CTCR document 2010)